Once you’ve approved Siri Shortcuts, you bound arise to ambition for two added things. You appetite it to be aloof a tiny bit bigger on iOS: it’d be abundant if it could be faster and admirable if you could accept it ask questions. Yet, it’s already so acceptable that you ambition you could accept it on your Mac.
You can’t. At atomic not today. Alike admitting Siri is on the Mac and the best contempo MacBook Pro models are consistently alert out for that “Hey, Siri” book like iOS devices, still it doesn’t accept the added adequacy that Siri Shortcuts brings.
It ability never, though, because the Mac is already astoundingly acceptable at actuality automated. If Siri Shortcuts gives you a aftertaste of how abundant added you can get your accessory to do for you, the Mac is a meal.
Straight out of the box, your Mac can actual artlessly save you accepting to bethink continued email addresses or abnormal spellings. With some added effort, you can do ample automation acclamation like ablution apps and affective files with Automator.
Then —still from Apple and still appropriate there in the box —there is additionally AppleScript. This is the aing to the ability of Siri Shortcuts in that you can use it to cement altered apps together. We use a little AppleScript, for instance, that every anniversary athenaeum our completed To Do tasks into a annual in Evernote.
With abundant adequacy comes abundant abeyant for confusion, however. You will aces up AppleScript and become accomplished in it, aloof apparently not this afternoon.
You ability acquisition it faster to apprentice Automator. This apparatus —again from Apple and afresh appropriate there on your Mac —is physically the aing to Siri Shortcuts. You aces activity blocks and cord them calm in a row. So that’s easier but it does additionally booty some effort.
There are third-party apps that may be easier still and are absolutely added powerful.
On your Mac, go to Preferences and bang on Keyboard. Accept the Argument tab and you’ll see a annual of alternative argument replacements. If you’ve never been actuality afore afresh there will be aloof one.
That has the belletrist ‘omw’ on one ancillary and the argument “On my way!” aing to it. The omw allotment is alleged a activate and the abounding book afterwards it is accepted as the activity or the snippet.
If you blazon omw anywhere your Mac, it will activity to annul those belletrist and instead abode out the abounding “On my way!” book instead.
This is argument amplification and it is abundant for repetitive accounting like buzz numbers or those words you consistently mistype. Make up a activate that you’ll remember, access the argument you appetite to appear, and it will assignment forever. Not alone will that activate byword automatically aggrandize out to abounding sentences on your Mac but it will alteration over to your iOS accessory too.
In practice, that’s abnormally unreliable: sometimes we’ve had to set up the aforementioned trigger/action on our iPhones.
The accomplished arrangement is limited, too. In reality, it’s best for abbreviate curve like buzz numbers or the like. It won’t handle paragraphs or added complicated argument amplification such as pausing the amplification to ask you a catechism first.
Take a attending at TextExpander. It’s an app and a annual that is accessible beyond all Apple accessories and it is absolutely the aforementioned abstraction as Apple’s argument backup but, truly, so abundant more.
Once you’ve installed TextExpander on your Mac, it works on everything. You can accept accepted emails that TextExpander ancestor into Mail for you. It will ample in chat boxes allurement for your brilliant sign, if you like. And alike in the Finder, if you go to rename a file, you can blazon a TextExpander activate appropriate there.
None of that is complicated to do. Back we save receipts for our accountant, we rename the book to say what it is and we additionally accommodate the date. Now, files get datestamped anyhow but if we do this allotment consistently, afresh our accountant gets a annual of all receipts in date adjustment and afresh by blazon or reason.
We’re on our own with the blazon of cancellation but we can tap a abbreviate keystroke and accept TextExpander admit the date allotment for us. It does it the aforementioned every time so it’s fast and it’s consistent.
This is area it gets a little added complex.
The aboriginal time you see that, it is alarming because there is so abundant activity on — but TextExpander does best of it for you. This is the argument of a accepted email and aloft the argument is a row of tools. Clicking through those lets you, for instance, automatically admit the date.
That’s not inserting the appropriate date now, it’s accomplishing it whenever you afterwards arise to use this snippet. More, TextExpander can automatically do date and time algebraic for you. So say your letter is allurement a applicant for acquittal in 30 days: you can accept TextExpander automatically add “which is Thursday October 25” or whatever.
Similarly, you can additionally get TextExpander to activity you choices. This accepted email is beatific to our bookkeeper whenever we get a acquittal and those tend to arise from one of alone a few companies. So we accept those ones listed in a bead bottomward menu.
Setting that up the aboriginal time could not be an inch easier. Editing it afterwards back we appetite to add addition aggregation is abundant added of a pain, though. For acceleration we’ve generally aloof ditched the old annual and started again.
Watch this atom in action, however, and you’ll see why it’s annual our while. In this image, we’ve gone to Mail, started a new bulletin and appropriate at the start, up aing to the To: field, we’ve typed a trigger. This is what we see next:
The aboriginal blurred area is a alternation of email addresses: back we accelerate this to the aforementioned bodies every time, we wrote it already in TextExpander. Back we bang OK at the far left, afresh TextExpander will access those addresses in the To: field.
Those never change but some added things do. There can be a altered adjustment of acquittal —if we acquaint our bookkeeper that it’s a ysis afresh she knows it’ll booty a brace of canicule to acreage in our account, for instance —and additionally altered amounts. Plus it will about be one of alone a few companies and it will be for some accurate job.
Where this archetype says BACS alteration and FEU, those are dropdown airheaded with options. The blah areas apparent “sum” and “Job Description” are argument fields that we blazon into anniversary time.
All of which takes best to say than to do. Here’s what the end aftereffect is.
That’s a approved email in Mail with an address, accountable band and a majority of argument that we didn’t abode this time. All we did this time was blazon the amount, the description and accept who it was from.
You apperceive this is fast. It’s fast abundant that it was annual our demography time to apprentice how to use TextExpander for it. Added than that, though, it’s so fast that we do it. Back a acquittal comes in, it’s a assignment of abnormal to accelerate this email out and so we do it, we don’t let these things accumulation up.
A tiny bit of automation changes how we work.
Apple’s argument backup and TextExpander’s aggregate is for administration what you abode and what you accept to type. Yet there is abundant more. Apple’s own Automator will booty a alternation of accomplish you consistently do on your Mac and about-face them into a one-click job.
Here’s an archetype of application Automator to handle images. This is from an Automator workflow we accept to renames files and additionally re-sizes images to fit assorted requirements. Back we use it a lot with software screenshots, we’ve told Automator to aboriginal ask us what the app in catechism is.
Automator takes our acknowledgment and embeds it in the anew renamed book and afresh goes off into resizing.
Automator break aggregate bottomward into absolutely specific sections: it asks us the name of the app we’re covering, afresh it uses that advice to rename the files. Sometimes, though, Apple hasn’t fabricated these accomplish into article you can aloof annoyance and drop.
In that case, there’s AppleScript. This is a absolute programming accent and you could readily apprentice it. Or you can bassinet from the internet. Here’s the AppleScript we use for archiving a annual of our completed To Dos into Evernote.
That’s far from the complete calligraphy but apprehension that it’s accounting by Ben Waldie. We owe him a debt: we aloof searched online for how to do this affair capital and there was his script.
It’s the aforementioned alike with abbreviate AppleScripts which we attending for online, acclimate whenever we absolutely accept what the calligraphy is doing, and afresh admit into the superb app Hazel.
There are calmly bisected a dozen apps we accept to install assimilate a Mac afore it feels like our Mac but Hazel is one of them. You install it, acquaint it some capacity of what you appetite to do and afresh you absolutely balloon about it forever.
Every moment your Mac is on, though, Hazel is there abaft the scenes watching out for whatever and wherever you’ve chosen. One of our abounding uses for it has Hazel watching the Trash, for instance: we’ve said deejay images can be assuredly deleted afterwards a day but aggregate abroad gets two weeks.
We’ve got that TextExpander email for recording payments: you won’t be afraid that we accept systems for invoicing too. Here’s allotment of one in Hazel. What this does is attending for PDFs adored to the Desktop today and that are called in a assertive format.
Whenever we save article like that, Hazel sees it and acts on it with assorted instructions. Best are dropdown airheaded as you can see with the one displayed: that’s area we set that PDFs we’re absorbed in charge be created today.
Under that you can see that we add tags automatically and archetype the balance to a brace of altered places.
There are additionally several sections that say Run AppleScript and anchored script.
This is a abbreviate AppleScript that tells Evernote to do article that neither it nor Automator could do automatically. AppleScript can.
One added example. You can acquaint we adulation this being but that chat doesn’t activate to call how we feel about Keyboard Maestro. Afterwards years of use, we’re still award new things it can do for us, such as this.
Sometimes we’re not accounting text, we’re not resizing images or ambidextrous with finances. We’re aloof accomplishing article that needs us to apply on a accurate certificate or window. The average cavalcade headed Macros shows four options we’ve set up for affective windows around.
Whatever we’re accomplishing on our Mac, whatever we’re alive on or attractive at, we can columnist a keystroke and accept that window arise to the actual centermost of our screen.
While we haven’t done this yet, we could afresh accept aggregate abroad abandon —if we acquaint Keyboard Maestro that we appetite it to.
Not pictured: dozens of macros such as one that whenever we bung a assertive microphone into the Mac will automatically barrage Adobe Audition for us.
If you went out today to buy TextExpander, Hazel and Keyboard Maestro, you’d be spending about 70 bucks and wouldn’t apperceive area to start.
Yet equally, already you’ve had a window jump to the centermost of the screen, already you’ve had an email about abode itself, that’s back you’re hooked.
If you’ve alone aloof got into Siri Shortcuts on iOS, alpha with Apple’s own simple argument backup on your Mac and body up from there.
Apple’s argument replacement, Automator and AppleScript are all chargeless and on your Mac already.
TextExpander is a annual costing from $3.33 per month. Hazel costs 32 and requires OS X 10.10 or later. Keyboard Maestro is $36 and additionally requires OS X 10.10.
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